When the film Her got here out in 2013, the concept that a human could form a relationship with an AI-powered assistant was hard to assume, not to say, a bit dystopian. 11 years later, AI tools aren’t replacing romantic partners (yet), but they’re playing increasingly necessary roles within the workplace. The truth is, researchers are shifting their perception of AI, from a tool to a collaborative team member. Research has found, nevertheless, that adding an AI teammate can reduce coordination, communication, and trust. Despite these challenges, many organizations are finding ways to include AI into their operations without hurting team collaboration. Training and delineating how one can use AI are key.
At Jotform, we’ve integrated AI into processes throughout every business function. It has transformed our team dynamics, improving communication and boosting productivity on tasks that matter. Here’s a better take a look at how.
Project Management With No Need for Patience
Some say patience is a virtue, but within the context of team project management, patience is overrated. Bottlenecks destroy momentum and sap up motivation. There’s nothing worse than feeling inspired and energized, only to anxiously await a team member’s reply. Not to say: precious time is wasted.
AI-powered task management tools can transform typical team project dynamics by eliminating lots of the dependencies that are likely to stall progress. For instance, if you happen to’re a manager, using an AI-driven project management tool can provide you with insight into an worker’s workflow without having to ask. AI tools can find ways to avoid wasting time and boost collective productivity.
Consider a piece management platform like Asana: its AI features can suggest the subsequent steps in a project, flag potential bottlenecks, and generate insight right into a team’s workload and productivity. It’s like having an additional team member dedicated to analyzing and improving the logistics, so the human team members can give attention to more meaningful tasks.
Streamlining Research and Information Sharing
An attorney friend once told me in regards to the legal research course she accomplished during law school. In those days, legal research leaned heavily on specialized search engines like google and yahoo, and unsurprisingly, it took nearly a complete semester to master the art of utilizing them effectively.
Today, AI-powered tools like ChatGPT are transforming the way in which we do online research. Given its capability to streamline research and data sharing, it is smart that ChatGPT is replacing common search engines like google and yahoo for fast-paced teams.
With ChatGPT, you should use natural language to refine your research questions and access the outcomes you wish faster. ChatGPT can near-instantly summarize lengthy research articles, reports, and data sets. Sometimes, these documents would require your full attention. But once you just need the important thing points, you may delegate the comprehension task to ChatGPT and distribute the insight to your teammates.
Let’s say you’re on the lookout for an answer and don’t know where to begin. ChatGPT is usually a helpful tool within the brainstorming process, generating ideas and alternative approaches for you and your team members. No more gazing a blank page waiting for inspiration to strike. For instance, considered one of our teams was creating content about Gen Z within the workplace and needed a fast overview of the leading trends. ChatGPT helped get the ball rolling, leaving our team members with more energy to dedicate to selecting and developing the most effective content strategy.
Once you use AI tools to generate and research ideas, you make more time for creative pondering and considering other team members’ diverse perspectives. Within the era of AI, that is the work that defines successful employees and organizations.
Making Meetings Count
Meetings is usually a time suck. In a recent survey of 5,000 knowledge employees across 4 continents, 78% of the respondents said they’re expected to attend so many meetings that it’s hard to get their work done. Meetings may also be exhausting. In the identical survey, 76% said they felt drained on days after they had a number of meetings.
I’m a proponent of keeping meetings to a minimum and slashing unnecessary status updates. I would like employees to have large swaths of time to dedicate to work that energizes them. They need ample time to enter the “flow” mode. But in relation to essential meetings, I would like everyone to have the option to provide their full attention. That’s where AI-powered automation tools come into play, to listen and transcribe meeting notes and be certain that nothing gets lost within the shuffle. Our teams integrate an AI speech recognition app directly into our video conferencing platform. Meeting notes are routinely saved as text in a Google document. If later, considered one of the attendants must recall something discussed within the meeting, it’s just a fast Google Drive search away.
This easy AI tool enables us to focus our attention on the actual content of the meeting, moderately than the tedious task of notetaking. Once we’re fully present, now we have richer conversations, higher ideas, and find higher solutions—an example of how AI fosters collaboration and innovation.
Coordinating schedules
One in all the beauties of AI is its ability to automate your communication—and your peace of mind. Scheduling is one other realm where time and energy are likely to be needlessly lost. With AI scheduling tools, you may skip the tedious forwards and backwards attempting to coordinate multiple calendars, aka low-value communication, and never worry about forgetting to pencil an event in your calendar. The short-term memory stores a median of seven pieces of knowledge at any given time. Why waste that precious space on a gathering time and date when an AI tool can handle that for you?
AI-powered tools like Clara use natural language processing to establish meetings and negotiate times with meeting participants. You may integrate it into your email and calendar, and arrange notifications and follow-ups. Clara can offer insights into your email conversations to administer your schedule more effectively.
With Clara and similar AI scheduling tools, everyone in your organization, from recent hires to C-suite, can have a private assistant, freeing them to give attention to more necessary work. In that sense, it’s hard to not fall for AI. You may say that Her isn’t so far-fetched in any case.
